| 1. |
Schools are herewith informed of the first online opportunity, from 18 to 26 April 2017, to order stationery and cleaning materials for use in 2018. |
| 2. |
In 2016 schools were informed in Circular 0016/2016 of the two separate contracts concluded by the Western Cape Education Department (WCED) to order stationery and cleaning materials and the ordering process to follow in terms of the said contracts applicable to non-section 21 schools. |
| 3. |
The aforementioned contracts, that have an end date of 31 March 2017, have now been extended for an additional three months from 01 April to 30 June 2017 to ensure continuity while a new tender process is in progress. |
| 4. |
Guidelines will be provided on CEMIS to explain how stationery and cleaning material needs should be captured and signed off. |
| 5. |
The WCED will place orders for the requested stationery and cleaning materials on behalf of non-section 21 schools with contracted suppliers, as explained in Circular 0005/2015. |
| 6. |
Schools may only place an online order for the items listed in the revised stationery and cleaning catalogues (hereto attached). |
| 7. |
Please note that the stationery contract does not provide for the supply and delivery of photocopy paper or printer cartridges. These items, as well as other items not listed in the stationery and cleaning material catalogues, will be procured separately through quotations invited via the Integrated Procurement Solution (IPS). Schools must submit requisitions (WCED 026 forms) in this regard to the LTSM office by no later than 26 April 2017 to ensure timeous delivery. |
| 8. |
Schools will be required to use their norms and standards (N&S) funds for local purchases to cover all their stationery and cleaning material needs. It is therefore very important that schools plan carefully in determining how their N&S funds are managed to ensure the availability of sufficient funds for their requirements. Schools will be assisted in this regard in that confirmation of orders and the value thereof will be sent to them as orders are being processed. |
| 9. |
Schools are encouraged to use this opportunity to order the bulk of their needs and will be afforded a second opportunity, from 07 to 11 August 2017, to order any further items to cover additional needs that may still exist. |
| 10. |
Kindly bring the contents of this circular to the attention of all relevant officials. |
SIGNED: BK SCHREUDER
HEAD: EDUCATION
DATE: 2017:03:27
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