| 1. |
Schools are herewith informed of the first online opportunity from 09 to 18 May 2016 to order stationery and cleaning materials for use in 2017. |
| 2. |
In 2015 schools were informed in Circulars 0005/2015 and 0022/2015 of the two separate contracts concluded by the Western Cape Education Department (WCED) and the ordering process that should be followed in terms of the said contracts applicable to non-section 21 schools. |
| 3. |
Guidelines will be provided on CEMIS to explain how stationery and cleaning material needs should be captured and signed off. |
| 4. |
Schools may only place an online order for the items listed in the stationery and cleaning catalogues (hereto attached). |
| 5. |
The WCED will place orders for the requested stationery and cleaning materials on behalf of non-section 21 schools with contracted suppliers, as explained in Circular 0005/2015.
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| 6. |
Please note that the stationery contract does not provide for the supply and delivery of photocopy paper and printer cartridges. These items, as well as other items not listed in the stationery and cleaning material catalogues, will be procured separately through quotations invited via the Integrated Procurement Solution (IPS). Schools must submit requisitions (WCED 026 forms) in this regard to the LTSM office by no later than 18 May 2016 to ensure timeous delivery. |
| 7. |
Schools will be required to use their norms and standards funds for local purchases to cover all their stationery and cleaning material needs. It is therefore very important that schools plan carefully in determining how their norms and standards funds are managed, to ensure the availability of sufficient funds for their requirements. To assist schools in this regard, confirmation of orders and the value thereof are sent to schools as orders are being processed. |
| 8. |
Schools are encouraged to use this opportunity to order the bulk of their needs and will be afforded a second opportunity during August 2016 to order any further items to cover additional needs that may still exist. |
| 9. |
Kindly bring the contents of this circular to the attention of all relevant officials. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2016:04:13
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