1. Circular 0034/2015 reported that workbooks for Grades R to 9 learners for the first 6 months of 2016 will be delivered to all public schools. These workbooks were delivered in full to all public schools by 30 September 2015. The Grade R workbooks consist of Book 1 and 2 (1st and 2nd Term) and the Grades 1 to 9 workbooks consist of Volume 1 (1st and 2nd Term).
2. In order to identify workbook shortages and surpluses for Grades R to 9, all public schools should access CEMIS between 26 and 30 October 2015. During this time schools should capture and sign off their 2016 projected learner numbers and the total number of workbooks actually received per subject for Grades R to 9 on CEMIS.
3. When accessing CEMIS, schools should select the "Administration" option on the menu bar. On the drop down list, select "Workbooks" and then select the "Welcome and guidelines" or "Capture" screen.
4. The following persons can be contacted should you require assistance with the capturing of your details and the sign-off process:

Vuyelwa Madasi (tel. no. 021 467 2108) or email address vuyelwa.madasi@westerncape.gov.za

Bongiwe Nkwali (tel. no. 021 467 2221) or email address bongiwe.nkwali@westerncape.gov.za

Kashiefa Sedien (tel. no. 021 467 2553) or email address kashiefa.sedien@westerncape.gov.za
5. Once all the school’s workbook details have been captured for the particular phases, the sign-off process must be completed.
6. The information gathered regarding workbook shortages and surpluses will be made available to district officials who will be responsible for facilitating the distribution and collection of workbooks if there are shortages or surpluses.
7. Kindly bring the contents of this circular to the attention of all relevant personnel.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:10:09