| 1. |
2016 teaching staff establishments
Please refer to Western Cape Education Department (WCED) Circular 0031/2009, dated 28 August 2009, for a full description of the legislation and measures applicable to the annual issuing of teaching staff establishments to schools. The content of that circular remains applicable to 2016, except for the following amendments:
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| 1.1 |
In terms of the measures of the Revised Post Distribution Model, ordinary public schools and special public schools must be issued with their annual teaching staff establishments by 30 September of the preceding year. Thus, for the 2015 academic year, all teaching staff establishments issued to ordinary public and special public schools (as well as all additional posts created for and issued to a public school in 2015 as a result of either increased learner enrolment or the curriculum needs of the school) expire on 31 December 2015. |
| 1.2 |
The teaching staff establishments for 2016 will be published on the Central Education Management Information System (CEMIS), under the link Administration (Establishments), on 21 August 2015. |
| 2. |
Additional allocations (Post Level 1 posts)
The WCED reserves the right to review the allocation of the 2016 teaching staff establishment if the information about a school, as contained on CEMIS, is found to be incorrect. |
| 3. |
Revision of 2016 teaching staff establishments |
| 3.1 |
Schools may request a review of the computation of their teaching staff establishment if the CEMIS learner enrolments reflected on the teaching staff establishment letter differs from the learner data on 31 July 2015. In order for the WCED to carry out the computation, the school will have to submit evidence to the Directorate: Strategic People Management that the learner enrolment used and stated in the teaching staff establishment letter is incorrect. In addition, schools which indicate that they have sufficient classrooms and have enrolled or intend to enrol additional learners for 2016 may apply for additional posts. Applications must be submitted during the period 31 August 2015 to 18 September 2015, and all applications must be done via CEMIS. No application for additional posts will be considered if not completed via CEMIS. |
| 3.2 |
In the event of a school phasing out a grade or grades, the teaching staff establishment of such a school will be revised, based on the number of learners remaining at the school. In the case of learners moving out of the school with the phasing out of a grade or grades, the teaching staff establishments of the receiving school(s) will be revised. |
| 4. |
Recalculation of teaching staff establishment owing to change in learner enrolment during 2016 |
| 4.1 |
The WCED reserves the right to abolish Post Level 1 posts if there is a drop in the school's learner enrolment during the course of 2016. In such cases, teachers appointed in a temporary capacity will be transferred, after consultation, to posts at other schools. Therefore, when recruiting teachers on a temporary basis, school principals must inform applicants that they will be appointed on the understanding that they may be transferred to other schools if their posts are abolished as a result of a drop in learner enrolment at the school. |
| 4.2 |
All contract appointments must be made for 12 months if it is against an additional contract post granted to the school for 12 months. These nominations must be submitted to Head Office via the Contract Appointment Tracking (CAT) System. |
| 4.3 |
Contract appointments against permanent vacant posts must be made for a period of 6 months, if the school qualifies for such a post. If the same post is still vacant after 6 months it must be filled by the same incumbent if the teacher’s performance is satisfactory. |
| 4.4 |
It is expected of all schools to update their enrolment totals on CEMIS by Tuesday, 01 March 2016. All those schools where learner enrolment is less than their learner enrolment on 31 July 2015 will have their teaching staff establishments recalculated by 18 March 2016. If the school is to lose a post or posts, then the number of contract appointments equal to or fewer than the number of posts the school loses, will not be granted from 01 April 2016. |
| 4.5 |
In cases where there is an increase in learner enrolment from 13 January 2016 to 29 January 2016, the school may apply online, during the period 13 January 2016 to 29 January 2016, for (a) growth post(s). The learner enrolment total taken into consideration will be the enrolment total on CEMIS at the time of application. No application will be considered if it is not submitted via CEMIS.
The District Office must ensure that all schools have their applications submitted online by 29 January 2016. |
| 4.6 |
Principals are requested to note the following:
- Nominations for teachers in additional posts, applied for as a result of growth and/or curriculum needs of the school, may be made only after written approval has been granted by the Head Office.
- No teacher may commence with her/his duties prior to the approval granted for an additional post by the Head Office.
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| 5. |
Filling of advertised posts |
| 5.1 |
All posts that have already been advertised in a departmental Vacancy List may be filled permanently, provided that those posts appear on the 2016 teaching staff establishment. |
| 5.2 |
Should an advertised post not appear on the 2016 teaching staff establishment, the school is not entitled to that post and such a post will be regarded as erroneously advertised. |
| 5.3 |
The stipulation, that an advertised post (particularly a promotion post) may be filled only if it does not create an additional teacher in excess, remains in place. |
| 5.4 |
Should the school principal and the governing body be of the opinion that the post description of the advertised post no longer meets the curriculum needs of the school, they may request the WCED to regard the post as erroneously advertised. A detailed explanation, signed by both the principal and chairperson of the governing body, must accompany such a request. |
| 5.5 |
To ensure stability in 2016, the WCED envisages using the conversion process to fill Post Level 1 posts for appointment 01 January 2016. Where posts have been captured for advertising in Vacancy List 3/2015 and the school has identified a suitable educator who can be converted from temporary to permanent status, the advert can be removed from the draft vacancy list. |
| 6. |
Filling of vacant substantive posts (based on teaching staff establishments of 21 August 2015)
Preference will be given to educators in the following order:
- Excess educators
- New entrant educators
- Other suitably qualified educators
A new entrant educator is defined as a final year student and/or any suitably qualified educator who graduated in the past three years and who has never been employed by the state. This group also includes Funza Lushaka bursary holders. |
| 7. |
Filling of additional teacher posts (based on applications for growth and curriculum needs between 31 August 2015 and 18 September 2015) |
| 7.1 |
Only qualified teachers with a REQV 13 or higher may be considered for vacant and additional teacher posts. The WCED will exercise its right to employ other teachers only if no qualified teachers can be identified from the aforementioned categories. Applications for appointments of temporary teachers in the following categories need prior approval from the Director: Recruitment and Selection: |
| 7.1.1 |
Teachers over the age of 65 years; |
| 7.1.2 |
Teachers that exited the employ of the state due to:
- retirement
- resignation
- ill health
- misconduct
- abscondment
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| 7.1.4 |
Un- and under-qualified teachers. |
| 7.2 |
District Offices may also approve transfers to schools in cases where the transfer will promote the process of redeployment, i.e. where the transfer will bring about the redeployment of an excess teacher to a vacant substantive post. This measure also applies in cases where the transfer will allow for a new entrant educator to be appointed in the post vacated as a result of the transfer. |
| 8.1 |
Teachers who have already been declared in excess, based on previous teaching staff establishments and in accordance with previous processes, and who are still in excess, retain their in-excess status. These teachers will be dealt with in terms of the prevailing collective agreements of the Education Labour Relations Council (ELRC). |
| 8.2 |
Teachers in excess must be absorbed into suitable vacancies in the new teaching staff establishment by way of matching and placing. |
| 8.3 |
Permanently appointed teachers must be identified as in excess in terms of Collective Agreement 2 of 2003 of the ELRC. |
| 8.4 |
The declaration of teachers in excess, who cannot be matched and placed against the 2016 teaching staff establishments, must be concluded by 30 October 2015. District Offices will issue letters to the affected teachers informing them that they have been declared in excess and copies of such letters must be forwarded to the Directorate: Strategic People Management, for attention of Ms Brenda Davids not later than 30 October 2015. |
| 9. |
Enquiries
All enquiries pertaining to this circular and the relevant legislation should be addressed to circuit team managers. |
| 10. |
General
The content of this circular should be brought to the attention of all teachers and members of the governing body. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:08:20
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