| 1. |
Schools in the Western Cape are expected to supply each enrolled learner with a textbook for every subject. |
| 2. |
In order to ensure that all learners in every school have textbooks for each subject in 2016, principals are requested to:
- establish their anticipated grade-by-grade learner enrolment for 2016; and
- the expected retention of current textbooks at the end of 2015.
This information is necessary to inform top-up and learner growth textbook orders for 2016.
|
| 3. |
Schools can order top-up textbooks for 2016 between Wednesday, 17 June 2015 and Wednesday, 24 June 2015 using an online facility set up by the Western Cape Education Department (WCED). |
| 4. |
The norms and standards funds of schools will be used to pay for top-up and learner growth textbooks in January 2016. |
| 5. |
If schools do not have sufficient norms and standards funding available to purchase top-up and growth textbooks, an application should be submitted to the WCED for financial assistance. The application should be completed on the attached template, and indicate the school's norms and standards amount available and the reason for requesting financial assistance. This template must be signed by the school principal and scanned and emailed to Aletta.Knipe@westerncape.gov.za |
| 6. |
Schools are encouraged to prepare in advance and to start capturing their top-up textbook needs from the day that the online system opens on 17 June 2015. |
| 7. |
When accessing CEMIS:
- Select the "Administration" option on the menu bar and select "CAPS textbook top-up" from the drop down list;
- A sub-menu will appear which will provide access to the capture screen, and the "How to guide"; and
- Schools are encouraged to familiarise themselves with the contents of the "How to guide" prior to capturing the top-up textbook orders.
|
| 8. |
Please refer to the welcome note and guide on CEMIS to ascertain who should be contacted if any difficulties are encountered in capturing top-up textbook orders. |
| 9. |
Once the online order has been verified and signed off, the school should print a hard copy of the verified order, check it for correctness and place it on record at the school. |
| 10. |
Kindly bring the contents of this circular to the attention of all concerned personnel. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:06:08
|
 |