| 1. |
This circular has been revised and repeals Circulars 0036/2001 and 0029/2008 in their entirety. |
| 2. |
The capturing of accurate logs per vehicle is essential for, inter alia, the following:
- Accurate trip details;
- Odometer capturing for month-end billing;
- Misuse queries;
- Accident investigation;
- Driver identification; and
- Traffic violations.
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| 3. |
From 01 January 2011, the billing process defaulted to odometer readings captured by clients via the Fleetman client module facility. These odometer readings will first be verified against the tracking or e-fuel information. Thereafter it will be billed and the account transmitted via e-mail to the departments for validation and to process payment. |
| 4. |
It is therefore absolutely necessary that logsheets be submitted promptly before the 24th of each month. Head Office and district offices utilising the client module for capturing odometer readings must ensure that all odometer readings are collected and captured onto the facility on or before the 25th of each month. |
| 5. |
Failure to submit logsheets will result in GG vehicles being billed on averages. The Western Cape Education Department (WCED) is therefore compelled to act against transport officers who fail to balance and submit logsheets. |
| 6. |
Logsheets must be submitted to Head Office on a monthly basis before the 7th of each successive month. The attached schedule must be completed and must accompany the logsheets. Every official who uses official transport therefore has a responsibility to ensure that logsheets are delivered to the transport officer in good time. |
| 7. |
For more information, any of the following officials at Head Office may be contacted:
| Mr CK Barron |
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Tel. no. 021 467 2789 |
| Mr JG Heath |
Tel. no. 021 467 2797 |
| Mr MB Noboza |
Tel. no. 021 467 2791 |
| Ms E Santo |
Tel. no. 021 467 2339 |
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| 8. |
The content of this circular must be brought to the attention of all concerned. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:04:10
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