1. This circular has been revised and repeals Circulars 0027/2011 and 0031/2011 in their entirety.

2. The purpose of this circular is to inform officials who are required to use GG vehicles that Government Motor Transport (GMT) is in the process of obtaining the comprehensive details of all the drivers of GG vehicles in order to establish and maintain a driver database on Fleetman (Fleet Management System); redirect traffic offence notifications to the correct official and for the purpose of issuing individual driver tags (blue VDO tags) to officials allocated GG vehicles.

3. The Administrative Adjudication of Road Traffic Offences Act (AARTO) places a responsibility on vehicle fleet operators to acquire accurate information on drivers, particularly with regards to the pending implementation of the de-merit points system, which is aimed at drivers who commit traffic offences. This can eventually result in a driver’s licence being suspended or revoked. Officials with suspended or revoked driver’s licences are not permitted to drive GG vehicles.

4. Responsibility Managers and Heads of offices and sections are therefore requested to ensure that all officials who use GG vehicles complete the attached driver details and verification form and send it, together with the supporting documents requested on the form, to the WCED Head Office (for attention: Mr JG Heath, Room 6-09).

5. Only clear certified photocopies of the identity document and driver’s licence, together with proof of residential address, are acceptable.

6. The required documentation may also be sent via e-mail to any of the following officials at Government Motor Transport (GMT):

Official:
E-Mail address:		   Carol Jacobs
Carol.Jacobs@westerncape.gov.za
Official:
E-Mail address:		   Shumeez Swarts
Shumeez.Swarts@westerncape.gov.za
6.1 Mr Jeffrey Heath (at e-mail address: JeffreyGrant.Heath@westerncape.gov.za) must be copied (cc) into all e-mails.
6.2 Officials are requested to e-mail documents preferably clearly scanned in colour and in a compressed TIFF or PDF format. You are reminded that the size of a file attached to an e-mailed message may not exceed 50 000 KB (5 MB).

7. On expiry of a driver’s licence, a copy of the renewed driver’s licence card needs to be submitted to GMT in order to update the driver database.

8. Officials who fail to submit their forms or who are not registered on the Fleetman system will not be authorised to drive GG vehicles. The Fleetman system will not allow transport officers to issue GG vehicles to officials if they have not been registered on the system.

9. For more information, any of the following officials at Head Office may be contacted:

Mr CK Barron   Tel. no. 021 467 2789
Mr JG Heath Tel. no. 021 467 2797
Mr MB Noboza Tel. no. 021 467 2791
Ms E Santo Tel. no. 021 467 2339

10. Your co-operation will be appreciated.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:04:10

Driver details and declaration form  (size: 337 KB)