| 1. |
This circular has been revised and repeals Circular 0037/1999 in its entirety. |
| 2. |
Education institutions within the Western Cape are often visited by dignitaries, such as ministers of provincial departments or national ministers, or guests of honour. |
| 3. |
Whether the dignitary is invited by the institution or whether the guest requests to visit the institution, careful thought should be given to the protocol which applies on such occasions. |
| 4. |
The following protocol, which should be observed by all parties, is intended to promote the proper flow of information about such visits throughout the provincial departments: |
| 4.1 |
The invitation should be extended well in advance of the function, and should always be confirmed in writing. |
| 4.2 |
The invitation should give an indication of the nature of the function, the dress code and whether the dignitary or guest of honour will be expected to perform any duties. |
| 5. |
When a dignitary, such as the Provincial Minister for Education in the Western Cape, requests to visit the institution or is invited to do so, the principal should inform the Head of Education and the relevant district director as soon as possible of the intended visit. |
| 5.1 |
Should the dignitary or guest of honour be a Member of the Executive Council (MEC) of another provincial department, the principal should inform the Provincial Minister for Education in the Western Cape, the Head of Education and the relevant district director. |
| 5.2 |
In addition to the above, it is desired protocol that the visiting dignitary should be accompanied by selected members of staff from the Western Cape Education Department (WCED). Where possible, the group should include the Chief Director: Districts (or a delegated official to act on his or her behalf) and the Circuit Manager. |
| 5.3 |
Should the visiting dignitary be the Minister of Basic Education, he or she should be accompanied by at least one of the following persons: the Provincial Minister for Education in the Western Cape, the Head of Education, the Chief Director: Districts or the relevant district director. |
| 6. |
The observance of these guidelines by all the parties to whom they apply will contribute towards the appropriate flow of information as well as the success of arrangements made when education institutions are visited by dignitaries or guests of honour. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:03:26
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