1. Circular 0030/2014 reported that workbooks for Grades R to 9 learners for the last 6 months of 2015 will be delivered to all public schools. These workbooks were delivered in full to all public schools by 4 March 2015. The Grade R workbooks consist of Book 3 (3rd Term) and Book 4 (4th Term) and the Grades 1 to 9 workbooks consist of Volume 2 (Terms 3 and 4).
2. In order to identify workbook shortages and surpluses for Grades R to 9, all public schools should access CEMIS between 15 and 22 April 2015. During this time schools should capture and sign off their current learner numbers on CEMIS and the total number of workbooks actually received per subject for Grades R to 9.
3. When accessing CEMIS, schools should select the "Administration" option on the menu bar. On the drop down list, select "Workbooks" and then select the "Welcome and guidelines" or "Capture" screen.
4. The following persons can be contacted should you require assistance with the capturing of your details and the sign off process:

Vuyelwa Madasi (tel. no. 021 467 2108) or e-mail address
Vuyelwa.Madasi@westerncape.gov.za
Bongiwe Nkwali (tel. no. 021 467 2221) or email address
Bongiwe.nkwali@westerncape.gov.za
5. Once all the school’s workbook details have been captured for the particular phases, the sign off process must be completed.
6. The information gathered regarding workbook shortages and surpluses will be made available to district officials who will be responsible for facilitating the distribution and collection of workbooks if there are shortages or surpluses.
7. Kindly bring the contents of this circular to the attention of all relevant personnel.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2015:03:24