1. This circular follows on Circulars 0004/2015 and 0005/2015 dated 25 February 2015 and informs Head Office and education district office staff that the Western Cape Education Department has now concluded contracts for the supply and delivery of cleaning materials and stationery for the period 1 March 2015 to 31 March 2017.

2. Orders for cleaning materials will be placed with the following service providers in terms of contract no. B/WCED 2268/14:
2.1 Head Office and metropole education districts:
RC Suppliers
14 Klaver Street
Sybrand Park
RONDEBOSCH
7700
Telephone no. :   021 696 9361
Contact person:   Ms R Blankenaar
2.2 Rural education districts:
Amanthi Traders CC
2 Nice Street
UITZICHT
7550
Telephone no.:   021 976 7938
Contact person:   Ms M Gouveia Ferreira

The catalogues reflecting the cleaning material items available on the contract and the price per item are attached hereto. Order staff at Head Office and district offices must ensure that the correct catalogues are used when placing orders with the identified suppliers. The prices include delivery to the relevant office.

3. Orders for stationery will be placed with the following service provider in terms of contract no. B/WCED 2271/14:

Masiqhame Trading 1057 CC
30 Blinkwater Crescent
EDGEMEAD
7441
Telephone no. :   021 558 9947
Contact person:   Ms G Daniels

The catalogue reflecting the stationery items available on the contract and the price per item is attached hereto. The prices include delivery to the relevant office.

4. Please note that the stationery contract does not provide for the supply and delivery of copy paper and printer cartridges. These items, as well as other items not contained in the cleaning material and stationery catalogues, will be procured through quotations invited via the Integrated Procurement Solution (IPS).

5. Noting the requirements of Institutional Instruction No. 6/2013, it is important for Responsibility Managers to plan carefully in terms of their needs for cleaning materials and stationery. The deadline for submission of requisitions for stationery still remains as 30 April of the relevant year.

6. To order cleaning materials and stationery, the following steps must be followed:

  1. Complete a LOG 1 requisition form.
    1. In the description column, record "supply cleaning material/stationery as per attached list".
    2. Quote the contract number below the above statement.
    3. Ensure that the list, which is attached to the requisition form, does not exceed 10 line items. If more than 10 line items are required, a separate requisition form must be submitted.
    4. Items that are not available on the contract must be requisitioned separately.
  2. Attach the PGWC 002 BAS Allocation Attachment form to the requisition form and reflect the budget available for the acquisition.
  3. Use the MS Office Excel version of the relevant catalogue (which will be availed to the appointed SCM Champions electronically) to determine the expense for each requisition.
  4. To select the items required from the relevant catalogues, the following steps must be followed:
    1. Use the "filters" already contained in the MS Office Excel spread sheet.
    2. Filter either per "item name" or per "commodity".
    3. Indicate the quantity required. The MS Office Excel spread sheet will automatically calculate the cost of the acquisition. This amount must be reflected on the individual PGWC 002 BAS Allocation Attachment form.
    4. Print the selection, including the total price and attach to the requisition form as per (a) (iii) above.
7. Mr A Davids, telephone no. 021 467 2257, may be contacted for assistance with completing requisitions.

8. This is a reminder that only authorised officials within the Supply Chain units of the relevant offices may place orders with the suppliers and that the measures in Institutional Instruction No. 10/2013 (completeness of source documents for the procurement of goods/services) must be adhered to.

9. Kindly bring the contents of this circular to the attention of all concerned.


SIGNED: LJ ELY
DEPUTY DIRECTOR-GENERAL: FINANCE
DATE: 2015:03:24

WCED Stationery Catalogue - Masiqhame Trading  (size: 135 KB)
WCED Cleaning Catalogue - RC suppliers  (size: 73 KB)
Eden Karoo - WCED Cleaning Materials Catalogues - Amanthi Traders  (size: 58 KB)
Overberg - WCED Cleaning Materials Catalogues - Amanthi Traders  (size: 56 KB)
West Coast - WCED Cleaning Materials Catalogues - Amanthi Traders  (size: 62 KB)
Winelands - WCED Cleaning Materials Catalogues - Amanthi Traders  (size: 58 KB)