1. This circular informs school principals, educators and district officials of the procedure for capturing a summary of the school's Term Performance for June, September and December 2014 at public schools in the Western Cape.

2. Schools and officials need to know how learners in each grade are performing on a quarterly basis in order to track performance against set targets, be able to identify potential risks and plan suitable interventions.

3. To date many different methods have been employed across districts to collect and collate this data, resulting in difficulty in producing a summary and being able to monitor performance in the system effectively.

4. In an effort to streamline this process, the Chief Directorate: Districts has re-activated an online capturing facility on CEMIS for schools to use at the end of each term.

5. Schools are required to capture their Term Performance (a summary of Grades 1- 12) on CEMIS by the following dates per term:

TERM DATE
2 Friday, 25 July 2014
3 Friday, 17 October 2014
4 Friday, 12 December 2014 (Grades 1-11 only)

6. To access the capture screen on CEMIS go to:

  • "Assessments" tab;
  • Select "Term Performance" in the drop down menu;
  • Select the appropriate grade;
  • Select Term 2;
  • Capture the results in the required fields; and
  • Once completed, click on the submit button and the results will be saved.
7. The attached Annexure A gives a clear guide as to how to access the capture screen on CEMIS.

8. School principals are requested to make the contents of this circular available to all educators.


SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2014:06:25

Annexure A  (size: 491 KB)
CEMIS Contact details during office hours  (size: 64 KB)