| 1. |
2014 staff establishments
Please refer to Western Cape Education Department (WCED) Circular 0031/2009, dated 28 August 2009, for a full description of the legislation and measures applicable to the annual issuing of teaching staff establishments to schools. The content of that circular remains applicable to 2014, except for the following amendments:
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| 1.1 |
In terms of the measures of the Revised Post Distribution Model, ordinary public schools and special public schools must be issued with their annual teaching staff establishments by 30 September of the preceding year. Thus, for the 2013 academic year, all teaching staff establishments issued to ordinary public and special public schools (as well as all additional posts created for and issued to a public school in 2013 as a result of either increased learner enrolment or the curriculum needs of the school ) expire on 31 December 2013. |
| 1.2 |
The teacher establishments for 2014 will be published on the Central Education Management Information System (CEMIS), under the link Administration (Establishments), on 23 August 2013. |
| 2. |
Additional allocations (Post Level 1 posts)
The WCED reserves the right to review the allocation of the 2014 teacher staff establishment if the information about a school, as contained in CEMIS, is found to be incorrect.
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| 3. |
Revision of 2014 establishments |
| 3.1 |
Schools will be allowed to request a review of the computation of their teaching staff establishment if the CEMIS learner enrolments reflected on the establishment letter differs from the learner data on 31 July 2013. In order for the WCED to carry out the computation, the school will have to submit evidence to the Directorate: Human Resource Management that the learner enrolment used and stated in the establishment letter is incorrect. Applications for growth posts may be submitted during the period 2 September 2013 to 30 September 2013, and all applications must be done on the CEMIS. No application for growth posts will be considered if not completed on the CEMIS. |
| 3.2 |
In the event of a school phasing out a grade or grades, the staff establishment of such a school will be revised, based on the number of learners remaining at the school. In the case of learners moving out of the school with the phasing out of a grade or grades, the teacher establishments of the receiving schools will be revised to accommodate the new intake of learners. |
| 4. |
Recalculation of teaching staff establishment owing to change in learner enrolment during 2014 |
| 4.1 |
The WCED reserves the right to abolish Post Level 1 posts if there is a drop in the school's learner enrolment during the course of 2014. In such cases, teachers appointed in a temporary capacity will be transferred to posts at other schools. Therefore, when recruiting teachers on a temporary basis, school principals must inform applicants that they will be appointed on the understanding that they may have to be transferred to other schools if their posts are abolished as a result of a drop in learner enrolment at the school. |
| 4.2 |
All contract appointments may be made only until 31 March 2014. Substantive contract appointments made from 1 April 2014 may be made until 31 December 2014, if the school qualifies for such a post. |
| 4.3 |
It is expected of all schools to update their enrolment totals on the CEMIS by Tuesday, 4 March 2014. All those schools whose learner enrolment on Friday, 7 March 2014 are less than their learner enrolment on 4 March 2014, will have their teaching staff establishments recalculated by 14 March 2014. If the school must lose a post or posts, then the number of substantive contract appointments equal to or fewer than the number of posts the school loses, will not be granted as from 1 April 2014. |
| 4.4 |
In cases where there is an increase in learner enrolment from 16 January 2014 to 31 January 2014, the school will be allowed to apply online, during the period 16 January 2014 to 31 January 2014, for a growth post. The learner enrolment total taken into consideration will be the enrolment total on the CEMIS at the time of application. |
| 4.5 |
Schools’ applications to the WCED for the creation of additional posts at ordinary public schools as a result of growth in learner enrolment or other contextual factors, must be submitted online, via the CEMIS. No application will be considered if it is not submitted via the CEMIS. These applications must be submitted during the period 16 January 2014 to 31 January 2014. |
| 4.6 |
Principals are requested to note the following:
- Applications for additional posts will be considered only until the end of the first school term in March 2014.
- Nominations by schools of teachers for additional posts, applied for as a result of growth and/or curriculum needs of the school, may be made only after written approval has been granted by the WCED.
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| 5. |
Filling of advertised posts |
| 5.1 |
All posts that have already been advertised in a departmental Vacancy List may be filled permanently, provided that those posts appear on the 2014 staff establishment. |
| 5.2 |
Should an advertised post not appear on the 2014 staff establishment, the school is not entitled to that post and such a post will be regarded as erroneously advertised. |
| 5.3 |
The stipulation, that an advertised post (particularly a promotion post) may be filled only if it does not create an additional teacher in excess, remains in place. |
| 5.4 |
Should the school principal and the governing body be of the opinion that the post description of the advertised post no longer meets the curriculum needs of the school, they may request the WCED to regard the post as erroneously advertised. A detailed explanation must accompany such a request |
| 6. |
Filling of additional posts |
| 6.1 |
Additional posts may be filled only in a temporary capacity until 31 March 2014. They will be retained beyond the aforementioned date by the school only if the school still qualifies for the post after a recalculation, based on enrolment as at 4 March 2014. The appointment of an additional post-holder may not extend beyond 31 December 2014. |
| 6.2 |
In terms of Circular 0008/2010 preference must be given to the redeployment of teachers in excess and/or the placement of Funza Lushaka Bursary holders when Post Level 1 posts are filled on a contract basis, and before such posts may be advertised as vacant in the departmental Vacancy Lists. In this regard, it will also be necessary for school principals to register vacant posts and posts to become vacant with their circuit team manager at the earliest opportunity. |
| 6.3 |
Other suitably qualified unemployed teachers may be considered for appointment to a vacant substantive post only in the absence of suitably qualified teachers in excess and/or Funza Lushaka Bursary holders. |
| 6.4 |
Where circuit team managers and heads of institutions are not able to fill a post with a teacher in excess or a Funza Lushaka Bursary holder, the circuit team manager may approve the appointment of the unemployed teacher to the vacant substantive post. In such instances, the circuit team manager must certify that no excess teacher or Funza Lushaka Bursary holder is available for appointment. |
| 6.5 |
Circuit team managers may also approve transfers to other schools (without referring the request for transfer to the Head Office) in cases where the transfer will promote the process of redeployment, i.e. where the transfer will bring about the redeployment of an excess teacher to a vacant substantive post. This measure also applies in cases of the placement of Funza Lushaka Bursary holders where the transfer will allow for a Funza Lushaka Bursary holder to be appointed in the post vacated as a result of the transfer. |
| 7.1 |
Teachers who have already been declared in excess, based on previous establishments and in accordance with previous processes, and who are still in excess, retain their in-excess status. These teachers will be dealt with in terms of the prevailing collective agreements of the ELRC. |
| 7.2 |
Teachers in excess (as referred to in paragraph 7.1 above) may be absorbed into vacancies in the new staff establishment by way of matching and placing. |
| 7.3 |
Permanently appointed teachers must be identified as in excess in terms of Collective Agreement 2 of 2003 of the ELRC. |
| 8. |
Enquiries
Kindly address all enquiries pertaining to this circular and the relevant legislation to your circuit team manager. |
| 9. |
General
Please bring the content of this circular to the attention of all teachers and members of your school governing body. |
SIGNED: PA VINJEVOLD
HEAD: EDUCATION
DATE: 2013:08:22
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