| 1. |
All suppliers submitting quotations must declare on Annexure C (Declaration of Interest) whether their directors or shareholders are employees of the Western Cape Education Department or another provincial or national department. Annexure C must be completed and signed by the entities which submit the offer. No offer may be considered if the completed Annexure C is not attached. |
| 2. |
All members of the committee that considers the acceptance of quotations must complete and sign the enclosed Annexure B form (Declaration of Confidentiality and Impartiality). The chairperson of the committee must then sign the form and ensure that, for every quotation considered by the committee, each committee member completes and signs the Annexure B form. |
| 3. |
Should the supplier declare that a director or shareholder is in the employ of the government, then the personnel section at the relevant head office must confirm that the government employee concerned has the necessary approval to do the work for which he or she has submitted an offer, and for which he or she will receive remuneration. |
| 4. |
Staff in the supply chain at district offices, as well as members of committees referred to in paragraph 2, are also required to complete Annexure A at least annually, or when the information provided on the form has changed. All completed Annexure A forms (Financial Disclosure) must be placed in a separate file, and Annexure B forms must be filed with the relevant bids or quotations for audit purposes. |
| 5. |
Please bring the contents of this minute to the attention of all concerned. They must confirm that they have received and read it by signing a circulation list. |
SIGNED: LJ ELY
HEAD: EDUCATION
DATE: 2009:08:27
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