1. You are referred to Circular 0022/2008 of 6 August 2008 in the above regard.
2. Paragraph 1.1 of the above-mentioned circular, grants a director the authority to approve the use of facilities other than WCED facilities (schools, technical colleges, facilities at district offices) for presenting official training sessions and meetings in exceptional circumstances only. In the recent past there were cases where hotels were used at great expense for training purposes. Teachers also stayed at such hotels. In order to ensure that the savings measures as set out in Circular 0022/2008 of 6 August 2008 are strictly adhered to, all applications to use hotels or guesthouses for training purposes must be fully motivated and submitted to the relevant Deputy Director-General. Amongst others, the following information must be supplied:

  1. The efforts made to use an educational institution
  2. The reason(s) why an available educational institution does not meet the requirements for a specific official gathering
3. The requisition, accompanied by the aforementioned approval, must be forwarded to the Directorate: Procurement Management for further attention.
4. Please ensure that all officials are aware of the above stipulation.


SIGNED: LJ ELY
ACTING HEAD: EDUCATION
DATE: 2009:08:25