| 1.1 |
The staff establishments of public ordinary schools were determined in terms of the latest post provisioning norms approved by the Heads of Education Committee (HEDCOM) following on the latest changes to the Grade 10 curriculum. With the exception of the weightings in respect of Grade 10 as a result of the changes to the Grade 10 curriculum, the rest of the weightings, as indicated in the Revised Post Distribution Model (RPDM), which was attached to Circular 0143/2002 of 15 November 2002 as Annexure A, remain the same. This means that, for the most part, the same principles and measures that were used for the 2003 to 2006 staff establishments were used for 2007.
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| 1.2 |
Previously, staff establishments for the public special schools were issued in a 3-year cycle. Since 2005, staff establishments have been issued annually.
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| 1.3 |
As prescribed by legislation, the WCED duly consulted the employee parties to the Provincial Education Labour Relations Council (PELRC), as well as the recognised school governing body associations on the staff establishments of public ordinary schools and special schools.
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| 2. |
MEASURES (BROAD PRINCIPLES)
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| 2.1 |
In terms of the measures of the RPDM, public ordinary schools and special schools must be issued with their staff establishments annually before the end of September of the previous year. This means that all staff establishments issued to public ordinary schools and special schools, as well as all additional post level 1 posts created during 2006 as a result of increased learner enrolment or the curriculum needs of an institution, will expire at the end of 2006.
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| 2.2 |
The ad hoc posts (over and above the posts reflected in the fixed establishment of a school) granted to schools at the end of 2005 for utilisation in 2006 to ensure that certain public ordinary schools had a learner:educator dispensation of 33:1 (secondary schools) or 39,5:1 (primary schools) will also expire at the end of 2006.
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| 2.3 |
Schools will be informed in a separate letter of their position with regard to the ad hoc posts for 2007.
Ad hoc posts may only be filled in a temporary capacity and, in the case of fully qualified educators, the temporary appointment to the ad hoc post may be for twelve calendar months which may not go beyond 31 December 2007.
The filling of ad hoc posts must be done with due regard to paragraphs 2.8 and 2.9 of this circular.
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| 2.4 |
The post structure and descriptions contained in Collective Agreement 4/2003 of the Education Labour Relations Council (ELRC) are applicable to the staff establishments.
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| 2.5 |
Schools are graded according to the School Grading Norms as contained in Collective Agreement 3/2006 of the ELRC.
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| 2.6 |
In 2006, 121 therapist posts were allocated to special schools. The same number of therapist's posts will be allocated in 2007, but redistributed among the special schools.
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| 2.7 |
The psychologist posts at public special schools, where applicable, form part of the promotion posts.
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| 2.8 |
RECALCULATION OF ESTABLISHMENT
The WCED reserves the right to recalculate a staff establishment if any information is found to be incorrect.
NOTE
The establishments of schools were calculated based on the data with regard to learner enrolments as reflected in the CEMIS-records of the individual schools. A consequence hereof could be that, in the event that the school's data was not fully captured on the CEMIS by 11 September 2006, the school could be under-provided with posts in its establishment. The WCED will be prepared to entertain the appeals of schools in this regard. However, such appeals will only be considered based on the CEMIS-data (which will be verified according to the processes pertaining to CEMIS). Appeals must reach the WCED, addressed for the attention of the Head: Subdirectorate: Provisioning (Directorate: Personnel Management (Educators)), by 20 October 2006. The WCED will unfortunately not be in a position to consider appeals after this date.
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| 2.9 |
DECREASE IN ENROLMENT ON THE FIRST SCHOOL DAY 2007: PRIMARY PUBLIC ORDINARY SCHOOLS ONLY
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| 2.9.1 |
Where there is a decrease in the learner enrolment when the schools reopen in 2007, i.e. where the learner enrolment on the first day of school is lower than the learner enrolment (CEMIS 2006 data) reflected in the establishment for 2007, posts may only be filled to the extent equal to the learner:educator dispensation of the establishment for 2007.
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| 2.9.2 |
The above means that should a school's establishment for 2007, based on the CEMIS 2006-data of 1000 learners make provision for 30 posts (which gives a learner:educator dispensation of 33.33 in respect of the public ordinary school concerned) and the learner enrolment on the first school day of 2007 is 920, the principal may fill only 28 posts (920÷ 33.33 = 28 (27.60)). The remaining two posts will be abolished and allocated to other schools where there has been growth. This is also to be based on the number of learners registered on CEMIS.
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| 2.9.3 |
The above measure is NOT applicable to public ordinary schools where ALL posts are filled in a permanent capacity. However, should a post then fall vacant for whatever reason, the above measure will apply.
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| 2.10 |
DECREASE IN ENROLMENT 2007: PRIMARY PUBLIC ORDINARY SCHOOLS ONLY
The WCED reserves the right to abolish post level 1 posts if there is a decrease in the school's learner enrolment during the course of the year, 2007. In such cases, educators appointed in a temporary capacity will be transferred to posts at other institutions. Heads of institutions are therefore requested to inform educators to be appointed on a temporary basis when they are recruited for appointment, that they will be appointed with the reservation that they will be transferred to other institutions when posts are abolished owing to a decrease in learner enrolment.
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| 2.11 |
DECREASE IN ENROLMENT 2007: SECONDARY SCHOOLS
At the beginning of 2001 the age policy was amended which brought about that approximately 22 000 less learners were registered in grade 1. It is foreseen that the total number of grade 8 learners for 2007 will be considerably less in comparison to previous years. In view hereof and in order to maintain stability in the system, the fixed staff establishments of secondary schools for 2007 will not be altered, should there be a decrease in learner enrolment numbers. Paragraphs 2.9 and 2.10 of this circular are therefore not applicable to secondary schools.
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| 2.12 |
INCREASE IN ENROLMENT: 2007
Applications for the creation of additional posts at public ordinary schools as a result of growth in learner enrolment must be submitted to the WCED at the earliest opportunity. The requirements for additional posts are as set out in Circular 0011/2003 of 16 January 2003.
Please note that the WCED is in the process of developing an electronic system for principals to use when applying for additional posts as a result of growth. The programme will be linked to CEMIS and therefore the granting of additional posts to schools can and will only be considered according to the data reflected in CEMIS. A circular in this regard will be issued in due course.
No appointments must be made unless written approval has been obtained from the WCED.
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| 3.1 |
INCREASE IN NUMBER OF POSTS
In a case where there has been an increase in the number of educator posts at public ordinary schools, newly created posts may be filled in the following ways:
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| 3.1.1 |
Matching and placement of excess staff (Note that the matching and placement of excess educators is a continuous process, which will be given preference over the advertising of posts.)
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| 3.1.2 |
Through advertisement in the vacancy list with the view to the permanent filling thereof (This means that post level 1 and promotion posts must be advertised at the earliest possible opportunity.)
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| 3.1.3 |
On a temporary basis or in an acting capacity in terms of existing policy measures
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| 3.2 |
DECREASE IN NUMBER OF POSTS
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| 3.2.1 |
In a case where there has been a decrease in the number of posts at public ordinary schools and public special schools (i.e. a post or posts has/have been abolished), the educational institution may fill posts only to the limit indicated on the staff establishment. It therefore follows that an educational institution may not fill more posts than are provided for in its establishment.
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| 3.2.2 |
Should there be more permanently appointed educators than the number of posts provided for in the establishment, the educational institution may not make any further appointments, whether permanent or temporary.
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| 3.2.3 |
Heads of institutions are also reminded that the WCED does not allocate substitutes to an institution where there are more permanently appointed educators than posts.
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| 3.2.4 |
Permanently appointed educators must be declared in excess in terms of Collective Agreement 2/2003 of the ELRC.
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| 3.3 |
FILLING OF ADVERTISED POSTS
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| 3.3.1 |
All posts that have already been advertised in a departmental vacancy list may be filled permanently, provided that the post appears on the 2007 staff establishment.
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| 3.3.2 |
Should an advertised post not appear on the 2007 staff establishment, the institution is not entitled to that post and such post will be regarded as erroneously advertised.
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| 3.3.3 |
The measure whereby an advertised post (particularly a promotion post) may be filled only if it does not create an additional educator in excess remains in place.
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| 3.3.4 |
Should heads of institutions and governing bodies be of the opinion that the post description of the advertised post no longer meets the curriculum needs of the institution, they may request the WCED to regard the post as erroneously advertised. A detailed explanation must accompany such a request.
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| 3.4.1 |
Educators who have already been declared in excess based on previous establishments and in accordance with previous processes, and who are still in excess, retain their in excess status. These educators will be dealt with in terms of the prevailing collective agreements of the ELRC.
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| 3.4.2 |
These excess educators (refer to paragraph 3.4.1) may be absorbed in vacancies in the new staff establishment by way of matching and placement (refer to paragraph 3.1.1).
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| 3.4.3 |
As indicated in paragraph 3.2.4 above, permanently appointed educators must be identified as in excess in terms of Collective Agreement 2/2003 of the ELRC.
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| 3.5 |
REVISION OF ESTABLISHMENTS: 2007
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| 3.5.1 |
The WCED has distributed the number of affordable posts to institutions under its control strictly in accordance with the RDPM and paragraph 1.1 above.
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| 3.5.2 |
The WCED realises that there could, however, be heads of public ordinary schools who wish to have their establishments reviewed because of their poverty classification (poverty quintiles) and possible exceptional changes in the circumstances at their institutions. Fully motivated requests for the revision of establishments may be submitted to the WCED for the attention of the Head: Subdirectorate: Provisioning (Directorate: Personnel Management (Educators)) by 20 October 2006.
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| 4. |
ENQUIRIES
Address enquiries pertaining to this circular (measures, etc.) to circuit managers.
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| 5. |
GENERAL
Please bring the contents of this circular to the attention of all educators and governing body members.
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SIGNED: R.B. SWARTZ
HEAD: EDUCATION
DATE: 2006:09:15
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