1. Owing to numerous enquiries regarding the implementation of the acting allowance policy for personnel on salary levels 1 to 12, the Minister for Public Service and Administration has made the following further determinations which are effective from 1 April 2002, (date of implementation of the acting allowance policy):
1.1 A maximum of two employees may receive the acting allowance proportionally if they are appointed to act in a single higher funded vacant post, provided that

  • the responsibilities attached to the higher funded vacant post are divided between the two employees acting in such a post and expressed in the form of a ratio (e.g. 30/70%) before they are appointed to act in such higher funded vacant post.

  • the maximum (combined) acting allowance to be paid to the two employees is the difference between the salary notch of the lowest graded employee and the commencing salary notch of the higher funded vacant post. (This means that the expenditure may not exceed the expenditure if only the lowest graded employee would have been appointed to act in the higher funded vacant post.)

  • the employees’ individual acting allowances are to be determined proportional to the above-mentioned ratio. (This means that if the split in responsibilities between the employees is 30/70% one employee will qualify for 30% and the other for 70% of the maximum (combined) acting allowance.)
1.2 If an employee is on a salary notch (including a personal notch) higher than the commencing salary notch of the higher funded vacant post in which he or she is appointed, the acting allowance will be the difference between the current salary notch and the next higher salary notch applicable to the higher vacant post, provided that there is a difference. If the higher funded vacant post is an SMS post, the difference between the current salary notch and 60% of the inclusive flexible remuneration package is payable, provided that there is a difference.
1.3 If the payment of the acting allowance commences after the first day or terminates before the last day of a month, the daily tariff is calculated by dividing the annual amount by 12 (number of months per year) and then by the number of calendar days for the specific month.

2. This circular must be read in conjunction with Circular 0103/2002 of 20 August 2002 and its contents must please be brought to the attention of all employees.


SIGNED: G.J. ELLIOTT
HEAD: EDUCATION
DATE: 2003:06:17