1. To improve the administration of learner transport schemes, the WCED introduced an improved automated system to confirm the names of the learners who are currently being transported. Schools were informed of this in Institutional Resource Support Minute 0001 of 2014 and were required to indicate on the Central Education Management Information System (CEMIS) which Grade R to 12 learners are currently making use of learner transport funded by the WCED.

2. Due to challenges experienced with the sign off functionality on CEMIS, some schools were not able to sign off. Consequently the capturing and sign off process has been extended to 17 April 2014.

3. Schools are requested to follow the instructions in the online procedure manual to complete the capturing process. To access the online manual on CEMIS, schools must do the following:

  • Go to the menu page;
  • Point to the "Administration" heading ("Learner Transport Scheme" will appear in the list);
  • Point to the "Learner Transport Scheme" option ("LTS guide" will appear in the list); and
  • Click on "LTS guide".
4. Principals are reminded to ensure that only learners who qualify in terms of the existing learner transport policy of the WCED (Circular 25 of 2013) are indicated.

5. Where schools have more than one route, care must be taken to ensure that the learners are allocated to the correct route and pick-up point.

6. Schools will only be able to capture the approved maximum number of learners (including Grade R) per learner transport route. Additional learners must be applied for on the prescribed application form, via the relevant education district office.

7. Capturing of the learner transport details must be completed by Thursday, 17 April 2014.

8. The school principal is required to sign off the learner transport details on CEMIS.

9. The following persons may be contacted for assistance with the capturing of learner transport details on CEMIS:

  Keith Lackay tel. 021 467 2327
Roderick Biscombe tel. 021 467 2135
Dion Seekoei tel. 021 467 2143
Rhonell de Vries tel. 021 467 2136
Catherine Ngamlana-Jara tel. 021 467 9244


SIGNED: M M HARKER
DEPUTY DIRECTOR-GENERAL: EDUCATION PLANNING
DATE: 2014:04:04